UNIT 2 Navigation

Logging On and Personalizing Your User Interface

Lesson Overview
 You can access SAP systems using differnt front-end program (graphical user interfaces) with a variety of design.For example,the Business Explorer (Bex) is the front end for the SAP Business Information Warehouse component of mySAP Business Intelligence

Lesson Objectives
After completing this lesson you will be able to
•    Create a new logon entry in the SAP Logon window
•    Log on to any SAP system
•    Create multiple active sessions
•    Personalize your user interface

Business Example
   To efficiently use the SAP system,new user need to familiarize themselves with the screens and navigation in the SAP system and define their own personal settings based on their individual business requirements.

The SAP GUI and SAP Log On
   You can access SAP systems using front-end programs with a variety of designs.All SAP components are,however,accessible using a general front-end program,the SAP Graphical User Interface ( SAP GUI).The SAP GUI is the standard program for accessing almost all SAP solutions.The SAP GUI program connects the front-end computer with a specific SAP system.For starting SAP GUI,SAP provides another program: SAP Logon.

Logon Process
   Before you log on for the first time,your system administrator will give you an initial password.During the process of logging on,you should enter a new password,one that you alone will know.After that,use your own password whenever you log on.

Multiple Logons and Multiple Sessions
   There are two ways to open two SAP system : using multiple logons or using multiple sessions.Using multiple logons actually creates a brand new logon for you.you should only be logged on once per SAP system,and should use multiple sessions if you want to view multiple windows.Using multiple sessions allowa you to open several windows at the same time on the same computer.
   The SAP system tracks multiple logons as of SAP R/3 4.6.The primary reasons for tracking multiple logons are security and licensing.If the same user logs on more than once,then for each subsequent logon,the system displays a warning message that offers the user the following three options:
1.    Continue with this logon and end any other logons of this user in the system
2.    Continue with this logogon without wnding any other logons in the system (this is tracked)
3.    Terminate this logon

Method for Personalizing the User Interface
You have several personalization options available to help you set up your working environment.Some of many things you can do are:
•    Change the layout of the SAP Easy Access screen
•    Track your input history to provide input help
•    Display status messeges in a pop-up window instead of the status bar
•    Set preferences for how data displays
•    Adjust the color and behavior of the screens and fields

Logging On to SAP systems
Create a logon entry to identify which system you would like to gain access to.Then,access that system with the approite client user ID and password
1.    Create an entry in the SAP GUI logon screen based upon the information provided by the instructor
2.    You have now created a logon entry.Use this entry to gain access to the SAP system with information provided
You are just beggining to use the SAP system and you want to personalize your user interface
1.    The first thing you would like to do is to have the system and error messages appear in a pop-up window instead of the status bar
2.    Confirm that the date and currency format display according to your preference.

Logging on to SAP Systems

Create a logon entry to identify which system you would like to gain access to.Then,access that system with the apporopriate client,user ID,and password

1.    Create an entry in the SAP GUI logon screen based upon the information provided by the instructor
a)    Locate the SAP Logon program icon on your desktop
b)    Choose User-Defined
c)    Enter SAP Course in the Description field
d)    Enter the Application Server : sapsrv
e)    Enter the SAP Rouler String : < leave blank >
f)    Enter the System ID : 12 R
g)    Enter the System Number : 00
h)    Choose R/3 for the SAP System
i)    Choose Add.The new log on entry appears in the list of SAP systems.

2.    You have now created a logon entry.Use this entry to gain access to the SAP system withthe information provided.
a)    Choose SAP Course
b)    Choose Log on
c)    Enter the Client : <to be provided by instructor>
d)    Enter the User: <to be provided by the instructor>
e)    Enter the Password : <to be provided by instructor>
f)    Enter the Laguage : EN (optional)
g)    Select Enter
h)    A password change dialog box displays.Enter a New Password.<enter your own new password>
i)    Enter Repeat Password<repeat the entry again to confirm the password change>
j)    Choose Enter
k)    Choose Enter as many times as needed,reading any system messages that might display,until you get to the SAP Easy Access screen.

You are just beggining to use the SAP system and you want to personalize your user interface
1.    The first thing you would like to do is to have the system and error messages appear in a pop-up window instead of the status bar
a)    Choose Customing of Local Layout
b)    Choose Options
c)    Choose the Options tab
d)    Choose:
                 •    Dialog Box at Success Message
                 •    Dialog Box at Warning Message
                 •    Dialog Box at Error Message
e)    Choose OK.

2.    Confirm that the date and currency format display according to your preference

a)    From the Menu bar,choose System → User profile → Own Data.
       The Mantain User Profile screen opens in a new window
b)    Choose the Defaults tab
c)    Confirm that your decimal notation is set to a period and that your date format appears in MM/DD/YYYY format,if this is your preference
d)    Choose save.A confirmation that your user information was saved displays

Navigation inn the SAP Systems
An SAP screen can contain the following simple screen elements:
•    Command field
•    Menu Bar
•    Standard toolbar
•    Title bar
•    Application toolbar
•    Checkboxes
•    Radio buttons  
•    Tab
•    Status Bar

Navigation Options
You have several options for navigating in an SAP system:
•    Enter transaction codes in the command field
•    Choose items from menus in the menu bar
•    Choose items from the favorites list or from the role-based user menus

Using Transaction Codes
   You can enter a system transaction code in the command field to go directly to a transaction or function.This is very convenient:provided you know the transaction code for the transaction or function you want.You can find the transaction code by first navigating to a transaction,and then choosing System → Status.

Role Based User Menus
   Roler Based User menus are  collections of activities used in bussiness scenarios.Users can access transactions,report,or Web-based applications trough their role-based menus.Users can change aspects of roles to which they afre assigned,for example by creating their own Favorites list.

Using Favorites
In SAP Easy Access you can create a favorites list containing :
•    Transactions
•    Link to files
•    Internet addresses
The favorites list,which is initially empty,can be edited by each user according to their preferences you can only own favorites list.

Using Help

Help Features
   The SAP system provides comperhensive online help.You can display the help from any screen in the system.You can always request help using the Help menu or using the relevant icon.The Help menu contains the following options:
•    Application help
•    SAP Library
•    Glossary
•    Release notes
•    SAPNet
•    Feedback
•    Settings
•    Field help