UNIT 4 LOGISTIC-LESSON 1

1.                  Jelaskan proses procurement dan bagaimana integrasinya terhadap SAP

Procurement in mySAP ERP improves procurement processes by facilitating plan driven and ad hoe purchasing, complete inventory management, and intelligent reporting on all procurement activities. In addition to providing supplier relationship management tools, mySAP ERP enables supplier selection and qualification, contract negotiations, bis invitations, and vendor evaluation. Support for prosses variant optimization allows individual categories of material or services to be procured in the most appropriate way.

2.               Beda antara procurement tradisional dan SAP

Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

3.                  Jelaskan MRO (maintenance, repair dan operations)

catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

4.                  Bagaimana Procurement di SAP ERP meingkatkan proses procurement?

Procurement in mySAP ERP improves procurement processes by facilitating plan-driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

5.       Gambarkan proses procurement

6.       Jelaskan determination of requirement!apakah bisa dibuat secara manual atau otomatis oleh SAP  

You can enter purchase requisitions yourself or they can be generated automatically by the materials planning and control system.

7.       Source determination

mySAP ERP helps you identify potential sources of supply based on past orders and existing longers-term purchase agreements. This speeds the process of creating request for qoutaton (RFQs), which can be sent to vendors electronically via EDI, if desired.

8.       Dapat dibuat dari informasi mana?

This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

9.       Apa itu  Request for Quotation (RFQ’s)

This speeds the process of creating request for quotation. Rejection letters can be sent automatically.

10.   Vendor selection and comparison of quotation

The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.

11.    Purchase order creation

You can generate purchase orders yourself or have the system generate them automatically.

12.   Darimana informasi didapatkan untuk membuat purchase order creation?

Information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate purchase order. As with purchase requisitions, you can generate purchase orders yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP system, types of long term purchase agreements) are also supported.

13.   Apakah SAP bisa mengeluaarkan sendiri PO?

 Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.

14.   Bagaimana dengan Vendor scheduling agreement dan contract?

Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.  

15.   Jelaskan purchase order follow up

The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals. The system also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.

16.   Apa saja yang disediakan oleh SAP untuk PO Follow up ini?

·         good receiving and inventory management

·         Invoice Verification

17.   Jelaskan good receiving and inventory management

Good receiving personnel can confirm the receipt of goods simply by entering the purchase order number. By specifying permissible tolerances, buyers can limit (over and under-delivers or ordered goods)

18.   Bagaimana memberikan konfirm terhadap penerimaan barang?

Good receiving personnel can confirm the receipt of goods simply by entering the purchase order number.

19.   Jelaskan invoice verification

The system supports the checking and matching of invoices. This accounts payable clerk is notified of quantity and price variances because the system has access tp purchase order and goods receipt data. This speeds the process of auditing and claring invoices for payment

20.   Bagaimana SAP melakukan verfikasi terhadap invoice?

This accounts payable clerk is notified of quantity and price variances because the system has access tp purchase order and goods receipt data.

21.   Jelaskan yang dimaksud dengan Purchase Orders (PO)

A purchase order is formal request to a vendor to supply certain goods or services under the stated conditions.

22.   Sebutkan empat sumber pembuatan PO

You can create orders without reference, or with reference to a purchase requisition, a request for quotation, or another purchase order. 

23.   Bagaimana mengantarkan PO kepada Supplier?

You an either send the purchase order to a vendor ar carry out a stock transport arder in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the purchase order.

24.   Jelaskan self service procurement

Self-Services Procurement allows employess to create and manage their own requisitions. It relieves your purchasing department of this administrative burden while making the procurement process both faster and more responsive

25.   Jelaskan self service requisitioning

Self service requisitioning means purchasing non-strategic goods, that is, goods not directly linked to the value chain (often called MRO: maintenance, repair, and operations items). This includes, for example, office materials, work clotes, and IT equipment.

26.   Jelaskan inventory Management

Posting a goods receipt to stock with reference to a rchase order has a number of advantages for you.

27.   Jelaskan mafaat mempostingkan goods receipt to stoct with reference to PO

When you post a goods receipt to the warehouse, the system creates a material document containing information such as the material delivered and the quantity deliverd. The system also records the storage location fpr the materials you place into stock in the plant

28.   Jelaskan invoice verification

The procurement process is concluded by the invoice verification prosess, during which invoices and credit memos entered and the contents and prices are checked for accurancy. Homever, payment and evalution of invoices in not part of invoice verification; the appropriate information for these taskes passes on to other departments. Invoices verification, therefore, creates a link between Procurement and accounting. self service requisitioning

29.   Manfaat invoice verification dalam menghubungkan antara

The posting of the invoice completes the invoice verification process. The system updates the purchase order history and financial Accounting initiates payment for the open invoice items.

30.   Bagaimana SAP memperingatkan kalau terjadi masalah dengan invoice verification?

31.   Jelaskan message sehubungan dengan purchasing documents

Each time you create an RFQ, purchase order, contract, or scheduling agreement, the system can create a message from the document affected. This message is then placed in the message queue. The message queue contains all message that have not yet been transferred to the vendors.

32.   Pilihan-pilihan untuk mengeluarkan message   

·         Issue immadieately: The system inssues the message directly from the queue, in other words, as soon as you save the document.

·         Issue later: Either you schedule a background job that processes the message queue in determined intervals, or you start the issue directly from the purchasing menu. As a rule, you issue the message using the background.