UNIT 4 LOGISTIC-LESSON 2

1.      Jelaskan proses Sales Order!

Create Sales Order tahapan pertama pada proses sales and distribution (mini case study) adalah create sales order. Dalam SAP-ERP sistem, order type dikasifikasikan menjadi berbagai macam order type, pada kesempatan ini kita menggunakan order type standard order. Material T-F125 (pump precision) termasuk dalam sales organization 1000 (germany Frankfurt) dan distribution channel menggunakan final customer sales. Berdasarkan informasi yang di dapat dari customer, tahapan selanjutnya adalah melakukan identifikasi pembuatan sales order. Rohrer09 merupakan customer dari produk ini dimana data untuk identifikasi customer rohrer09 sudah terdapat dalam database perusahaan. Standard order yaitu 5000009 yang akan digunakan pada tahapan selanjutnya untuk proses delivery order dan PO Number adalah PUMP-09. permintaan dari customer adalah material T-F125 (pump precision) sebanyak 200 PC.

2.      Bagaimana proses Sales Order diintegrasikan kedalam SAP?

mySAP ERP menyediakan wawasan yang unggul dan dapat membantu proses penjualan back office, termasuk: inquiris, kuota, generasi pemesanan, kontrak dan siklus manajemen penagihan.

3.      Apa kunci keberhasilan proses bisnis dalam aspek pemasaran?

inti pemasaran adalah penciptaan nilai yang lebih finggi bagi konsumen daripada nilai yang diciptakan oleh pihak pesaing. Strategi usaha yang cocok dengan konsep tersebut adalah memproduksi barang dan jasa apa yang bisa dijual dan bukan menjual barang dan jasa apa yang bisa diproduksi. Strategi pertama sangat tepat dan sesuai dengan inti pemasaran, sedangkan strategi kedua tidak tepat karena tidak memperhatikan kebutuhan dan keinginan konsumen.

4.      Jelaskan dukungan mySAP ERP terhadap sales back office

·         Dimulai dengan kegiatan penjualan pra, pindah ke penciptaan sales order,

·         Dilanjutkan dengan fullfillment sales order

·          Dan berakhir dengan faktur dari pesanan penjualan dan proses paralel dari penciptaan posting di akuntansi keuangan.

5.      Jelaskan siklus sales order management

·         Sales order

·         Availability check

·         outbond deliverd

·         Transportation

·         Picking

·         Goods issue

·         Billing

·         payment processing

6.      Jelaskan sales order creation and availability check

The sales order can adopt information the pre-sales documents. Sales scheduling agreements or sales contracts can also be created with reference to a sales prder and are supported by the sales process steps.

7.      Sumber data untuk sales order document

8.      Jelaskan kegiatan selama melakukan sales order creation sehubungan dengan availability check

During sales order creation, the system can carry out basic function :

·         Monitoring sales transaction

·         Checking for availability

·         Transferring requirement to MRP

·         Scheduling delivery

·         Calculating pricing and taxes

·         Checking credit limits

·         Creating printed or electronically transmitted documents

Depending on how the system is configured, these basic function may be completely automated pr may require some manual processing.

9.      Jelaskan delivery and goods issue

An outbound delivery is the basic for a process when the goods are physically moved as well as for  the posting of the goods issue. Picking can be fulfilled through the use of the warehouse management system and transportation can be planned and carried out.

10.  Jelaskan picking dalam hubungannya dengan warehosue management system dan transportation

Picking can be fulfilled through the use of the warehouse management system and transportation can be planned and carried out.

11.  Jelaskan billing

As the final step in the sales process, an invoice is issued, which must also be reflected in accounting.

12.  Bagaimana hubungannya dengan akuntansi? 

Hubungannya: dalam Billing maka akan dikeluarkan faktur, dan faktur itulah harus tercermin didalam akuntansi.

13.  Jelaskan sales order

During sales order creation, the system can carry out basic function :

•    Monitoring sales transaction

•    Checking for availability

•    Transferring requirement to MRP

•    Scheduling delivery

•    Calculating pricing and taxes

•    Checking credit limits

•    Creating printed or electronically transmitted documents

Depending on how the system is configured, these basic function may be completely automated pr may require some manual processing.

14.  Fungsi-fungsi dasar dalam Sales Order

·         Monitoring sales transaction

·         Checking for availability

•          Transferring requirement to MRP

•          Scheduling delivery

•          Calculating pricing and taxes

•          Checking credit limits

•          Creating printed or electronically transmitted documents

15.  Jelaskan delivery

Shipping is an important part of the logistic chain

16.  Jelaskan prosesnya

·         Taking into account general business agreements with your customer

·         Recording special material request

·         Defining shipping conditions on the sales order

17.  Jelaskan fungsi-fungsi shipping

·         Deadline monitoring for reference documents due for shipment

·         Creating and processing outbound deliveries

·         Packing deliveries

·         Information support for transformation planning

·         Supporting foregein trade requirements

·         Printing and transmitting shipping documents

·         Processing good issue

·         Deliveries currently in process

·         Activities that are still to be carried out

·         Identifying possible bottlenecks

18.  Jelaskan seluruh aktifitas dalam shipping

In its role as central object of the goods issue process, outbound delivery supports all shipping activities, including picking,packing, transformation, and goods issue.

19.  Jelaskan outbound delivery document

The most commonly used document used to support delivery process

20.  Jelaskan shipping activity

Such us picking or delivery scheduling.

21.  Bagiamana dengan shipping plaining information

22.  Membuat outbound delivery bisa berdasarkan lima dasar yaitu

·         Referensi ke sales order,

·         Dengan mengacu pada suatu tatanan transportasi saham,

·         Dengan mengacu pada suatu tatanan subkontrak,

·          Dengan mengacu pada sebuah proyek,

·         Tanpa referensi apapun.

23.  Jelaskan picking delivery

The picking process involves taking goods from a storage location and staging the goods in a picking area where the goods will be prepared for shipping.

24.  Jelaskan picking functions

System setting will alow picking to be carried out :

·         Automatically

·         Routinely

·         Manually

25.  Bagiaman dengan picking status?

Is recorded in each delivery item for purpose of scheduling and monitoring.

26.  Jelaskan the warehouse management system

Is fully integrated in the logistics execution system (LES).

27.  Jelaskan goods issue posting function

The outbound delivery forms the basic goods issue posting. The data required for goods issue posting is copied from the outbound delivery in the goods issue document, which cannot be changed manually.

28.  Fungsi-fungsi yang dijalankan ketika melakukan posting goods issue

·         Warehouse stock of the material is reduced by the delivery quantity

·         Value changes are psoted to the balance sheet account in iinventory accounting

·         Requirements are reduced bya the delivery quantity

·         The serial number status is updated

·         Goods issue posting is automatically recorded in the document flow

·         Stock determination is executed for the vendor’s consignment stock

·         A worklist for the proof of delivery is generated

29.  Jelaskan tiga cara melakukan posting goods issue

·         Automatically

·         Routinely

·         Manually

30.  Jelaskan billing

Billing represents the final processing stage for a business transaction in sales order processing. Information on billing is available at every stage of order processing and delivery processing.

31.  Jelaskan billing functions

·         Creation of invoice base on deliveries or services

·         Issue of credit and debit memos and pro forma invoices

·         Canceling billing transactions

·         Comprehensive pricing functions

·         Issue rebates

·         Transfer billing data to financial accounting

32.  Bagiaman integrasi billing dengan struktur organisasi

You can assign the billing transactions a specific sales organization, a distribution channel, and a division.

33.  Bagaimana melakukan billing documents

·         With the reference to a sales order document

·         With the reference to a delivery document

·         With the reference to external transaction

·         By having the system automatically process a billing due list as a background task

·         By manually processing from a worklist

·         By creating a billing document explicitly

·         By combiningseveral sales order documents into collective billing document

·         By billing one or more sales order documents with several billing documents

·         By creating an individual billing document for every sales document

34.  Bagaimana hubungan antara billing dan akuntansi keuangan

The system automatically posts the amounts to the appropriate accounts by means of account determination.

35.  Cost and revenue can be posted dengan beberapa cara

·         Customer account receivable

·         General ledger

·         Revenue

·         Sales deductions

·         Accruals

·         Accrual account

·         Accrual clearing account

36.  Jelaskan document flow 

The sales documents you create are individual documents, but they can also form part of chain of interrelated documents.

UNIT 4 LOGISTIC-LESSON 1

1.                  Jelaskan proses procurement dan bagaimana integrasinya terhadap SAP

Procurement in mySAP ERP improves procurement processes by facilitating plan driven and ad hoe purchasing, complete inventory management, and intelligent reporting on all procurement activities. In addition to providing supplier relationship management tools, mySAP ERP enables supplier selection and qualification, contract negotiations, bis invitations, and vendor evaluation. Support for prosses variant optimization allows individual categories of material or services to be procured in the most appropriate way.

2.               Beda antara procurement tradisional dan SAP

Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

3.                  Jelaskan MRO (maintenance, repair dan operations)

catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

4.                  Bagaimana Procurement di SAP ERP meingkatkan proses procurement?

Procurement in mySAP ERP improves procurement processes by facilitating plan-driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

5.       Gambarkan proses procurement

6.       Jelaskan determination of requirement!apakah bisa dibuat secara manual atau otomatis oleh SAP  

You can enter purchase requisitions yourself or they can be generated automatically by the materials planning and control system.

7.       Source determination

mySAP ERP helps you identify potential sources of supply based on past orders and existing longers-term purchase agreements. This speeds the process of creating request for qoutaton (RFQs), which can be sent to vendors electronically via EDI, if desired.

8.       Dapat dibuat dari informasi mana?

This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

9.       Apa itu  Request for Quotation (RFQ’s)

This speeds the process of creating request for quotation. Rejection letters can be sent automatically.

10.   Vendor selection and comparison of quotation

The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.

11.    Purchase order creation

You can generate purchase orders yourself or have the system generate them automatically.

12.   Darimana informasi didapatkan untuk membuat purchase order creation?

Information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate purchase order. As with purchase requisitions, you can generate purchase orders yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP system, types of long term purchase agreements) are also supported.

13.   Apakah SAP bisa mengeluaarkan sendiri PO?

 Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.

14.   Bagaimana dengan Vendor scheduling agreement dan contract?

Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.  

15.   Jelaskan purchase order follow up

The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals. The system also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.

16.   Apa saja yang disediakan oleh SAP untuk PO Follow up ini?

·         good receiving and inventory management

·         Invoice Verification

17.   Jelaskan good receiving and inventory management

Good receiving personnel can confirm the receipt of goods simply by entering the purchase order number. By specifying permissible tolerances, buyers can limit (over and under-delivers or ordered goods)

18.   Bagaimana memberikan konfirm terhadap penerimaan barang?

Good receiving personnel can confirm the receipt of goods simply by entering the purchase order number.

19.   Jelaskan invoice verification

The system supports the checking and matching of invoices. This accounts payable clerk is notified of quantity and price variances because the system has access tp purchase order and goods receipt data. This speeds the process of auditing and claring invoices for payment

20.   Bagaimana SAP melakukan verfikasi terhadap invoice?

This accounts payable clerk is notified of quantity and price variances because the system has access tp purchase order and goods receipt data.

21.   Jelaskan yang dimaksud dengan Purchase Orders (PO)

A purchase order is formal request to a vendor to supply certain goods or services under the stated conditions.

22.   Sebutkan empat sumber pembuatan PO

You can create orders without reference, or with reference to a purchase requisition, a request for quotation, or another purchase order. 

23.   Bagaimana mengantarkan PO kepada Supplier?

You an either send the purchase order to a vendor ar carry out a stock transport arder in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the purchase order.

24.   Jelaskan self service procurement

Self-Services Procurement allows employess to create and manage their own requisitions. It relieves your purchasing department of this administrative burden while making the procurement process both faster and more responsive

25.   Jelaskan self service requisitioning

Self service requisitioning means purchasing non-strategic goods, that is, goods not directly linked to the value chain (often called MRO: maintenance, repair, and operations items). This includes, for example, office materials, work clotes, and IT equipment.

26.   Jelaskan inventory Management

Posting a goods receipt to stock with reference to a rchase order has a number of advantages for you.

27.   Jelaskan mafaat mempostingkan goods receipt to stoct with reference to PO

When you post a goods receipt to the warehouse, the system creates a material document containing information such as the material delivered and the quantity deliverd. The system also records the storage location fpr the materials you place into stock in the plant

28.   Jelaskan invoice verification

The procurement process is concluded by the invoice verification prosess, during which invoices and credit memos entered and the contents and prices are checked for accurancy. Homever, payment and evalution of invoices in not part of invoice verification; the appropriate information for these taskes passes on to other departments. Invoices verification, therefore, creates a link between Procurement and accounting. self service requisitioning

29.   Manfaat invoice verification dalam menghubungkan antara

The posting of the invoice completes the invoice verification process. The system updates the purchase order history and financial Accounting initiates payment for the open invoice items.

30.   Bagaimana SAP memperingatkan kalau terjadi masalah dengan invoice verification?

31.   Jelaskan message sehubungan dengan purchasing documents

Each time you create an RFQ, purchase order, contract, or scheduling agreement, the system can create a message from the document affected. This message is then placed in the message queue. The message queue contains all message that have not yet been transferred to the vendors.

32.   Pilihan-pilihan untuk mengeluarkan message   

·         Issue immadieately: The system inssues the message directly from the queue, in other words, as soon as you save the document.

·         Issue later: Either you schedule a background job that processes the message queue in determined intervals, or you start the issue directly from the purchasing menu. As a rule, you issue the message using the background.